PRIVACY POLICY

PRIVACY POLICY OF WORKITNOW

This Privacy Policy explains the online practices for the collection of Personal Data from Users of the WORKITNOW website and myWIN along with the choices the Users can make about the way their Personal Data is collected and used by WORKITNOW.

DATA CONTROLLER

WORKITNOW Sp. z o.o., Al. Jana Pawła 27, 00-861, Warsaw

 

NON-PERSONAL IDENTIFICATION INFORMATION

We may collect information about Users whenever they interact with our Website and myWIN. Non-personal identification information may include the browser name, the type of computer and technical information about Users means of connection to our Website or myWIN, such as the operating system and the Internet service providers’ utilized and other similar information.

 

PURPOSE OF THE COLLECTION OF PERSONAL DATA

WORKITNOW will ensure that Personal Data is collected and processed only in accordance with one of the following purposes:

* to contact the User, including answering their questions or complaints, notifying them about changes to WORKITNOW services, proving them with information about services WORKITNOW offer that are similar to those that they have already ordered or enquired about

* to facilitate the provision of services ordered from WORKITNOW, including for cookies to identify Users and remember their preferences;

* for operation and maintenance purposes, including collecting files that record interaction with this Website and myWIN (System Logs or IP Address)

* for legal purposes, including in Court or in the stages leading to possible legal action arising from improper use of this Website, myWIN or related services.

* WORKITNOW may also use Users’ information to facilitate WORKITNOW’s understanding of how to improve the WORKITNOW Website, myWIN and other services

* with respect to myWIN, to create a profile of the User and to share this with potential customers for the purpose of selling the Users services as a consultant

* WORKITNOW will not use Users’ Personal Data for marketing purposes unless the User has specifically consented hereto.

 

LEGAL BASIS FOR PROCESSING

The legal basis for processing and collecting the Personal Data provided by the User is the Users explicit consent. In addition, Personal Data is collected and processed in order for WORKITNOW to provide the services that the User requests. In some instances the legal basis for collection and processing of Personal Data is that WORKITNOW has a legitimate interest in such collection and processing. The legitimate interests are that WORKITNOW collect and process Personal Data in order to provide the Website and myWIN and to improve the user experience and WORKITNOW’s products and services.

The Users are not legally obligated to provide this information but failure to provide certain Personal Data may make it impossible for this Website, myWIN and WORKITNOW to provide its services.

 

TYPES OF DATA COLLECTED

As the Data Controller, WORKITNOW collects Personal Data, such as email address, IP Address, name, address, telephone number, financial and credit card information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform or other identifiable Personal Data only when it is voluntarily submitted by the User.

Furthermore does WORKITNOW collect technical information about the Users’ visit including Uniform Resource Loca-tors (URL) clickstream, length of visits to certain pages and page interaction information (such as scrolling, clicks, and mouseovers).

When using myWIN, the User may provide additional information to create a profile to be used to sell the User’s services as a consultant to potential customers. Information provided may include CV, passport number and social security number. WORKITNOW will only collect and process your social security number with your explicit consent.

When the User consent and provide WORKITNOW with a CV, WORKITNOW collects and processes the data contain in that CV.

 

THIRD PARTY DATA

Users are responsible for any Personal Data of third parties which is obtained, published or shared through this Website and myWIN and confirm that they have the third party’s consent to provide the Data to WORKITNOW.

 

MODE AND PLACE OF PROCESSING THE DATA

COLLECTION OF PERSONAL DATA

WORKITNOW collects Personal Data in various ways including:

* Identifiable Personal Data that Users provide to WORKITNOW through the WORKITNOW Websites or myWIN by filling in forms on the Websites or in myWIN, including information the Users provide when Users register to use the Website or myWIN. Nor place an order on the Website.

* Identifiable Personal Data provided to WORKITNOW though corresponding with WORKITNOW by phone, email or other-wise.

 

SECURITY MEASURES

WORKITNOW processes the Data of Users in a proper manner and shall take appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Personal Data.

 

METHODS OF PROCESSING

The processing of Personal Data is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated.

 

PROCESSING OF TRAFFIC DATA

WORKITNOW also collects aggregate or non-personal identifiable information to track data such as the total number of visits to the Website, the number of visitors to each page of the Website, or how

visitors found the Website. WORKITNOW use this information to understand how the visitors use the Website so that WORKITNOW can improve it. WORKITNOW may also share this information with WORKITNOW affiliates, WORKITNOW partners, or other outside companies. No personally identifiable information is collected, stored or disclosed in this process.

 

PLACE AND TRANSFER OF PERSONAL DATA

WORKITNOW will never transfer or sell personally identifiable information about Users to a third party without the Users’ explicit consent, unless as specified below.

WORKITNOW may transfer Personal Data to affiliate or subsidiary companies, as well as employees and service providers in charge of or involved in the operation of the Website or myWIN (administration, sales, marketing, legal, system administration), as well as agents, and professional advisors.

Furthermore, WORKITNOW may transfer Personal Data to external business partners, vendors, suppliers in order to deliver a service to WORKITNOW or on the behalf of WORKITNOW.

The updated list of these parties may be requested from the Data Controller at any time.

WORKITNOW will transfer Personal Data in order to comply with legal requirements, hereunder when necessary to investigate fraud. The User declares to be aware that WORKITNOW may be required to reveal Personal Data upon request of public authorities.

The transfer of Personal Data is conducted in compliance with legal requirements, hereunder that transfers are guarded by data processor agreements, to ensure that Data is not processed for other purposes than clearly stated and to ensure adequate security measures.

WORKITNOW uses third party technical service providers, mail carriers, hosting providers, IT companies, communications agencies in order to assist in processing the Personal Data.

The Personal Data that WORKITNOW collect from Users may be transferred to and stored at a destination outside the European Economic Area (“EEA”). If Personal Data is transferred outside of the EEA WORKITNOW ensures an adequate level of security by transferring to countries approved by the European Commission as having an adequate level of protection, or by entering into appropriately-drafted contract between WORKITNOW and the non-EEA entity receiving the data.

For further information, please contact WORKITNOW.

 

RETENTION TIME

When WORKITNOW finish processing the Users’ Personal Data for the stated purpose, WORKITNOW will erase it from WORKITNOW’s system to ensure the Users’ privacy and the Data is only kept for the time necessary to provide the service requested by the User, or stated by the purposes outlined in this document.

 

THE RIGHTS OF USERS

Upon request WORKITNOW will provide the User with a summary of the processing of their Personal Data including: whether their Personal Data has been stored, the contents, origin and the category of recipients. WORKITNOW will endeavor to provide this summary within four weeks after the request.

The Users can request to receive Personal Data regarding themselves in a format which is structured, commonly recognized and readable for a computer, and the User has the right to pass the Personal

Data to other data controllers. The User can request that WORKITNOW pass the Personal Data directly to another data controller, if this is technically possible.

The User has a right to verify the accuracy of the Personal Data or to ask for them to be supplemented, cancelled, updated or corrected.

Where the collection and processing is based on the consent of the User, the User has a right to withdraw that consent at any time.

The User can request for a transformation of the Personal Data into anonymous format or to block any data held in violation of the law, as well as to oppose their treatment for any and all legitimate reasons.

Users have the right to request WORKITNOW not to process their Personal Data for marketing purposes. WORKITNOW will obtain their consent before collecting their Personal Data if it intends to use the Users’ Data for such purposes or if WORKITNOW intend to disclose the Users’ information to any third party for such purposes.

Any requests should be sent to WORKITNOW at the contact information set out above.

If WORKITNOW does not comply with their legal obligations, the Users can file a complaint with the Polish Data Protection Agency, who will consider if the complaint is legitimate.

This Website and myWIN does not support “Do Not Track” requests.

More details concerning the collection or processing of Personal Data may be requested from WORKITNOW at any time. Please see the contact information at the beginning of this document.

 

DEFINITIONS AND LEGAL REFERENCES

PERSONAL DATA (OR DATA)

Any information regarding a natural person, a legal person, an institution or an association, which is, or can be, identified, even indirectly, by reference to any other information, including a personal identification number.

 

USAGE DATA

Information collected automatically from this Application (or third party services employed in this Application ), which can include: the IP addresses or domain names of the computers utilized by the Users who use this Application, the URI addresses (Uniform Resource Identifier), the time of the request, the method uti-lized to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server’s answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilized by the User, the various time details per visit (e.g., the time spent on each page within the Application) and the details about the path followed within the Application with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the Users’ IT environment.

 

USER

The individual using this Website or myWIN, which must coincide with or be authorized by the Data Subject, to whom the Personal Data refer.

 

DATA SUBJECT

The legal or natural person to whom the Personal Data refers.

 

DATA CONTROLLER

The natural person, legal person, public administration or any other body, association or organization with the right, also jointly with another data controller, to make decisions regarding the purposes, and the methods of processing of Personal Data and the means used, including the security measures concerning the operation and use of myWIN. The Data Controller, unless otherwise specified, is WORKITNOW.

This privacy policy relates solely to the Website and myWIN.

KLAUZULA INFORMACYJNA

Zgodnie z art. 13 ust. 1 i ust. 2 ogólnego rozporządzenia o ochronie danych osobowych z dnia 27 kwietnia 2016 r. (RODO) informuję, iż:

 

1) administratorem Państwa danych osobowych jest WORKITNOW Sp. z o.o. z siedzibą w Warszawie (00-861), adres: ul. Jana Pawła II 27; Maciej Szucki, Miłosz Buziałkowski, admin@workitnow.com.pl.

 

2) przetwarzamy wyłącznie dane dotyczące: imion i nazwisk, miejsca zamieszkania, miejsca zatrudnienia, danych kontaktowych, wynagrodzenia, wykształcenia oraz doświadczenia zawodowego, oraz innych, dobrowolnie udostępnionych przez osobę uprawnioną;

 

3) nie przetwarzamy danych wrażliwych.

 

4) dane osobowe przetwarzane będą:

 

a) w celu realizacji projektów rekrutacyjnych, polegających na wskazaniu naszym klientom potencjalnych kandydatów do pracy, co związane jest z głównym przedmiotem działalności NT-Pro.

b) w celu kontaktu z potencjalnymi kandydatami do pracy i prezentacji im ofert pracy odpowiadających ich wykształceniu i doświadczeniu;

 

5) podstawą przetwarzania jest dobrowolna zgoda, wyrażona poprzez kontakt z nami (art. 6 ust. 1 lit. a RODO) lub pozyskanie przez nas informacji, udostępnionej dobrowolnie przez osobę, której dane są przetwarzane w serwisach internetowych (np. linked-in, pracuj.pl. goldenline, gumtree itp…) oraz innych miejscach w związku z poszukiwaniem przez Państwa zatrudnienia, co uzasadnione jest szczególnymi potrzebami administratora, jako podmiotu profesjonalnie zajmującymi się poszukiwaniem pracowników na potrzeby (art. 6 ust. 1 lit f RODO).

 

6) dane osobowe osób, które spełniają kryteria rekrutacyjne zawarte w zbiorze danych kandydatów mogą zostać powierzone potencjalnym pracodawcom w celu umożliwienia kontaktu i przeprowadzenia rozmów kwalifikacyjnych.

 

7) nie przekazujemy danych osobowych poza granice kraju ani do organizacji międzynarodowych;

 

8) Państwa dane osobowe będą przechowywane maksymalnie przez okres 6 lat od momentu ich pozyskania lub ostatniej aktualizacji, dokonanej przez Państwa, co uzasadnione jest aktualnością danych związanych z umiejętnościami i kompetencjami kandydata i przydatnością tych danych do wykorzystania w ramach prowadzonych projektów rekrutacyjnych. Po upływie tego okresu dane osobowe zostaną trwale usunięte z systemów informatycznych a dane papierowe – zniszczone;

 

9) posiadacie Państwo prawo dostęp do treści swoich danych oraz macie prawo do ich sprostowania, usunięcia, ograniczenia przetwarzania, prawo do przenoszenia danych, prawo wniesienia sprzeciwu, prawo do cofnięcia zgody w dowolnym momencie bez wpływu na zgodność z prawem przetwarzania, którego dokonano na podstawie zgody przed jej cofnięciem.

 

10) macie Państwo prawo wniesienia skargi do organu nadzorczego, gdy uznacie Państwo, iż przetwarzanie przez nas danych osobowych narusza przepisy ogólnego rozporządzenia o ochronie danych osobowych z dnia 27 kwietnia 2016 r.(RODO) lub inne przepisy dotyczące przetwarzania danych osobowych;

 

11) przetwarzanie przez nas Państwa danych osobowych jest warunkiem koniecznym do realizacji świadczonych przez nas usług rekrutacyjnych. Konsekwencją niepodania danych osobowych lub wycofania zgody na ich przetwarzanie przez nas będzie brak możliwości świadczenia usług i uwzględnienia Państwa kandydatur w trwających lub nowych projektach rekrutacyjnych;

 

12) w ramach prowadzonej przez nas działalności dokonujemy profilowania danych osobowych na podstawie kryteriów związanych z właściwościami osób fizycznych – tj. w szczególności wykształcenia, umiejętności czy doświadczenia zawodowego, czego celem jest wybór kandydatów spełniających wymogi konkretnych procesów rekrutacyjnych.

 

13) W każdym czasie mogą Państwo wyrazić sprzeciw w zakresie profilowania Państwa danych, jednak brak możliwości profilowania może uniemożliwić nam prawidłową realizację procesów rekrutacyjnych względem Państwa i w ten sposób wyłączyć Państwa z udziału w niektórych z projektów rekrutacyjnych;

 

14) nie podejmujemy zautomatyzowanych decyzji opartych na profilowaniu danych osobowych. Każdorazowe podjęcie decyzji dotyczącej określonych kandydatów, wstępnie wyselekcjonowanych na podstawie profilowania poprzedzone jest szczegółową analizą dokonaną przez naszego pracownika;

 

15) wszystkie posiadane dane zabezpieczamy przed niepowołanym dostępem osób trzecich. W stosunku do plików komputerowych używamy metod kryptograficznych lub haseł dostępu. Dostęp do aplikacji zawierającej dane osobowe posiadają tylko uprawnione osoby i tylko w niezbędnym zakresie zaś dokumenty w postaci papierowej przechowywane są w miejscach, fizycznie zabezpieczonych przed dostępem nieupoważnionych osób trzecich. W niektórych sytuacjach stosujemy także pseudonimizację danych.

INFORMATION CLAUSE

According to Article 13, paragraph 1 and 2 of the General Regulation of the Act of Personal Data Protection from 27th of April 2016 (RODO), we inform that:

 

1) The administrator of your personal data is WORKITNOW Sp. z o.o., with an office registered in Warsaw (00-861), address: ul. Jana Pawła II 27; Maciej Szucki, Miłosz Buziałkowski, admin@workitnow.com.pl.

 

2) We process the following data: first and last name, place of residence, place of employment, contact details, previous remuneration, education and professional experience, and other information voluntarily provided by the authorized person.

 

3) We do not process a sensitive data.

 

4) Personal data will be processed:

 

a) to carry out recruitment processes, which are to indicate potential candidates to our clients. Hereabove is related to a business model of WORKITNOW;

b) to contact potential work candidates and to provide them with job offers adequate to their education and experience.

 

5) The basis to process is a voluntary consent, expressed through a contact with us (Article 6, paragraph 1, letter a of the RODO) or obtaining information, made available to us voluntarily by a person whose data is processed on websites (eg linked-in, pracuj.pl. goldenline, gumtree etc …)

 

and other places in connection to your search for employment, which is justified by the special needs of the administrator, as an entity professionally involved in seeking employees (Article 6, paragraph 1, letter f).

 

6) Personal data of potential people, who meet the recruitment criteria included in the candidate data set may be entrusted to potential employers to enable contact and conduct interviews.

 

7) We do not provide any personal data outside of Poland or to any international organization.

 

8) The personal data that you have provided, will be stored for maximum of 6 years from the moment of obtaining or updating it. Justification to above is driven by the timeliness of the data related to the candidate’s skills and competences, and applicability to the recruitment projects. After this period, your personal data will be permanently deleted from any IT systems used by WORKITNOW and paper data will be destroyed.

 

9) You have the right to access your personal data, to rectify, to delete, to limit the processing, to transfer, the right to object, the right to withdraw consent at any time without affecting the legality of the processing, which was based on consent before it has been withdrawn.

 

10) You have the right to lodge a complaint to the supervisory body whenever you feel that the processing of your personal data by WORKITNOW violates the regulations of the General Regulation of the Act of Personal Data Protection from 27th of April 2016 (RODO) or other regulations regarding the processing of personal data.

 

11) Processing of your personal data by WORKITNOW is a prerequisite to conduct the recruitment process. The consequence of not providing personal data or withdrawing consent for their processing will cause an inability to provide our services and simultaneously include your profile in ongoing recruitments.

 

12) Our activities are partially based on profiling of personal data to meet set up critieria and include: e.g. properties of natural persons – in particular education, skills or professional experience. The nature of such actions is to select candidates who meet the requirements of each specific recruitment.

 

13) You may object to profiling your data at any time, but the lack of profiling may prevent us from proper conduction of recruitment processes and at the same time exclude you from participating in some of our recruitments.

 

14) We do not take any automated decisions based on the profiling of personal data. Each time a decision is made regarding specific profile of candidate, pre-selected on the basis of profiling, is preceded by a detailed analysis made by our employee.

 

15) All your data is protected against unauthorized access by third parties. In relation to computer files, we use cryptographic methods or passwords. Access to the application containing personal data is available only to authorized people and only to a necessary extent. The soft copies of documents are stored in places physically protected from access by unauthorized third parties. In some situations, we also use pseudonymisation of data.